Having a live band at your event brings a different ambience and creates a memorable experience for everyone who is watching. Before you hire a live band for your event, there are many things which you should put in place, so that the whole idea does not end up being a flop.
What to Think About When Hosting an Event with a Live Band
- Size of the venue:
You need to be sure that the size of the venue is enough to allow the band easy movement. You should ask if the size will allow them to set up all their instruments, and if the band’s style is to dance and move around, then you should put that in mind when booking the venue.
- Arrangement of the room where the band will be performing:
The group should be in a strategic place where they can see the action. For instance, if it is a wedding, they should be able to see the bride and groom. They should also be situated at a place where the audience can see them without straining.
- Accessibility of the venue:
Think about the pain it would take for a drummer with a huge kit to navigate through flights of stairs, or for a grand piano to be shoved through a tiny space. The stage must be in a place which the band can easily access on arrival.
- Other necessities:
Make sure that where the event will be hosted has electricity and other necessities which the band might need for them to perform. If possible, have a backup, so that in case of a blackout, the band does not go mute.
- What is not allowed:
There have been fatalities linked to loud music. This undoubtedly goes a long way to show that not all people are tolerant of loud and hip music. You should definitely bear all this in mind if you are playing in a residential area, as some people might complain and even call the police. If you plan to be in a hotel or rented venue, let the proprietors know that you intend to have a band.
- How long the band will play:
You should have a proper agreement with the group on how long they will play, and when you expect them to take a break or transition to a different genre of music. You should also be clear on whether you will provide them with accommodation or you expect them to bring their own tents to set up where the performance is happening.